180 days before departure
Decide length (we recommend 10-14 days). Decide season (June, July for Naadam, September for photography). Request planning call with our team. Reserve flights.
120 days before departure
Lock itinerary with us. Pay deposit (typically 25 percent). Book international flights. Apply for visa if not visa-free.
90 days before departure
Arrange travel insurance (our requirements sheet). Visit a travel medicine clinic. Renew passport if within 6 months of expiry. Check vaccinations (none required but boosters sensible).
60 days before departure
Receive our personalised gear list based on your itinerary. Begin breaking in new hiking boots. Order any specific kit we recommend.
45 days before departure
Final payment to us (75 percent balance typical). Buy needed gear. Begin any riding practice if your itinerary includes multi-day horse.
30 days before departure
Flight-day logistics lock. Hotel in UB confirmed (we handle). Local SIM card option confirmed. Download key apps: UB Cab, Bolt, offline maps.
14 days before departure
Final briefing call with us. Review weather forecasts. Finalize gear. Any last medical concerns communicated.
7 days before departure
Pack. Photograph passport and key documents. Share copies with emergency contact. Download entertainment for long flights and quiet ger nights.
Day before departure
Check flight. Confirm ride to airport. Pack medications in carry-on. Charge all electronics.
Arrival day in Mongolia
Our driver will be at Chinggis Khaan Airport with a Rara Avis sign. Check into hotel. Rest. Gentle welcome dinner. Begin to adjust.
Day 2
Morning exploration of UB. Afternoon: equipment check at our office. Final questions answered. Dinner with your guide if countryside travel begins Day 3.
Post-trip: we stay in touch
Photo exchange with host families (mail a print to their family, we handle). Testimonial request (honest feedback welcomed). Invitation to our annual guest dinner in UB or select cities worldwide.
